Unstructured data is a critical challenge in every law firm. IT knows the risk is there, but they don’t know exactly what’s out there or where it’s stored. With millions of files scattered across multiple unstructured and unconnected systems, making confident decisions on data becomes virtually impossible.
ActiveNav Cloud's new Insights feature closes that gap.
What is ActiveNav Cloud Insights?
Insights is a new capability within ActiveNav Cloud that gives IT teams a dashboard view of the hundreds of millions of documents within their unstructured data landscape and the ability to quickly segment, analyze, and make decisions on them.
Insights queries your files in seconds—summarizing and organizing dark data across repositories by key attributes including:
- Location
- Age
- Duplication
- Sensitivity
- Business value
At a glance, you can see where your data lives, how old it is, how risky it is, and whether it’s still earning its keep.
Seeing all your unstructured data organized by attribute in the dashboard is only the start. Insights Builder lets you interact with this information to better understand and prioritize data for review and decision at scale.
With Insights Builder, you can efficiently:
- View and slice millions of documents into manageable subsets in seconds
- Prioritize what data subsets should be reviewed first
- Create workflows that enable confident decision making
Key capabilities
With ActiveNav Cloud Insights, you can:
- See the whole picture: Get a consolidated view of your unstructured data across all repositories
- Query millions of documents in seconds: Use a simple interface to quickly report, visualize, and interact with terabytes of data stored in the most common enterprise repositories
- Design prioritized review workflows: Use the Insights Builder to define review sets and move through them in manageable stages
- Support defensible decisions: Generate robust documentation that lets you clearly and repeatably explain—and defend—what was done, when, and why
In short: it moves unstructured data discovery from slow and siloed projects on a repository-by-repository basis to a fast and comprehensive approach for managing unstructured data anywhere it lives.
Core use cases
ActiveNav Cloud Insights enables confident decisions and action on IT’s biggest data challenges:
- Unstructured data cleanup: Quickly identify and clean duplicate, stale, sensitive and low-value data
- Data migration: Transfer only what’s necessary, ensuring a successful, efficient migration to your DMS
- Data minimization: Find and report personally identifiable data held in unstructured data repositories and make decisions in alignment with policy and regulations
Built for the legal market
While many tools claim to tackle unstructured data, ActiveNav Cloud is designed specifically for the legal market and built for your specific needs:
- Integrate with all your repositories including NetDocuments and iManage
- Execute successful DMS migrations
- Satisfy Outside Counsel Guidelines and retention requirements
- Quickly respond to client audit requests
With the addition of Insights, legal IT and IG teams can now review and decide how to address dark data even faster and at scale with ActiveNav Cloud.
See ActiveNav Cloud Insights in action
Insights is now available in ActiveNav Cloud.
If you’re ready to take control of your unstructured data once and for all, let us show you what Insights looks like in practice and how it can transform your work:
If you’re still exploring approaches to dark data, check out our blog series on how to run the last data cleanup you'll ever need.
