Clear out terabytes or petabytes of useless data and shrink your storage footprint reducing ongoing infrastructure costs.
The Last Data Cleanup You'll Ever Do
Turn data chaos into clarity with ActiveNav Cloud. Continuously rein in data sprawl, slash unnecessary storage costs, mitigate regulatory risk, and ensure your information is AI-ready.
ROT Cleanup
Identify and manage Redundant, Obsolete, and Trivial data for rapid cleanup
Deduplication
Find, compare, and eliminate duplicates
Sensitive Data Discovery
Locate and organize vulnerable files to ensure compliance with client audit requests and outside counsel guidelines
Migration Preparation
Better understand your data for accurate classification and labeling in its new repository
ROT Data Cleanup
Redundant, obsolete, and trivial (ROT) data clutters your systems and slows everything down - from routine file searches to major transformation projects. By eliminating ROT, your teams spend less time sifting through junk and more time on high-value work. It’s a fast track to operational clarity, cost control, and AI readiness.
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Cost savings on storage
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Faster access to critical data
With the noise removed, your teams can find what they need faster, make decisions quicker, and respond to client audit requests and OCGs with confidence.
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Cleaner data sets for AI and analytics
Garbage in; garbage out. Removing ROT ensures your AI initiatives aren’t trained on junk, delivering accurate insights and reducing hallucinations.
Deduplication
Duplicate files add cost and confusion by inflating storage costs, and creating unnecessary risk. ActiveNav Cloud compares all content across your enterprise and surfaces true duplicates, giving you confidence in what to keep and what to delete.
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Create a single source of truth
Ensure trusted versions of important files in your DMS. With fewer files to manage, legal and compliance teams can work faster and more accurately.
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Regulatory and client compliance
Demonstrate responsible data handling practices and ensure you’re not retaining duplicative records that increase exposure or violate retention policies.
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Lower storage and backup costs
Every unnecessary copy adds weight to your infrastructure. Deduplication lightens the load, saving on storage, backup, and disaster recovery resources.
Sensitive Data Identification
Sensitive data is everywhere: buried in legacy folders, mislabeled files, and forgotten drives. ActiveNav Cloud lets you proactively identify and manage high-risk content like PII, financial records, and privileged client information. With the right controls in place, you reduce exposure, stay ahead of regulatory demands, and strengthen client confidence.
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Protect against breaches
You can’t protect what you can’t see. Surface hidden risk areas before they lead to incidents, and stop sensitive data from slipping through the cracks.
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Demonstrate regulatory compliance
Easily respond to audit requests, align with retention and access policies, and meet requirements outlined in privacy regulations and outside counsel guidelines.
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Strengthen client trust
Show clients you take data stewardship seriously. Managing sensitive content properly enhances your credibility and supports long-term relationships.
Migration Prep
Migrate with intention, not indiscriminately. ActiveNav Cloud helps you pre-select and prepare the right content before migrating to platforms like NetDocuments, iManage Cloud, or another DMS. By identifying ROT, duplicates, and sensitive information ahead of time, you avoid transferring risk and set up your new environment for success.
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Lower migration and future storage costs
Trim the volume before the move. Transferring only what’s necessary reduces time, cost, and infrastructure strain both now and down the line.
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Ensure governance from day one
Apply the right labels, classifications, and retention policies from the outset to ensure your new DMS is clean, compliant, and easy to manage.
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Better performance post-migration
Cleaner data leads to faster search, smoother workflows, and better system adoption. It’s the foundation for long-term ROI on your DMS investment.
