Unstructured data discovery for data-driven law firms

Discover, classify, and prepare unstructured data for management across your DMS, file shares, and collaboration tools so you can reduce risk, control costs, and support AI initiatives with confidence.

 Unstructured data has become impossible for firms to manage

Every matter and internal initiative creates unstructured content that spreads across systems and feeds data sprawl.

As firms face growing pressure from clients, regulators, auditors, and AI initiatives, that expansion makes it harder to control risk, reduce costs, and govern data defensibly.

No unified view

 Unstructured content is spread across too many systems for any one native tool to provide a complete, unified view of your data estate. 

Growing cost and risk

Data growth creates increasing storage costs, breach exposure, and security risk.

Client pressure

Outside counsel guidelines (OCGs) and client audits demand evidence of data minimization and defensible governance practices.

Unreliable AI

AI initiatives fail because the data they're fed isn't trusted or curated.

Unscalable manual work

IG, IT, and KM teams rely on manual, one-off projects that can't keep pace with their firm's data proliferation.

Compliance gaps

Client audit requests, outside counsel guidelines, and DSARs expose how little visibility firms have into sensitive personal data across systems.

From dark data to defensible decisions

ActiveNav Cloud transforms how law firms understand, control, and leverage their unstructured data turning an untenable situation into opportunity.

Identify what matters

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Eliminate ROT and legacy data without disrupting active work

 

  • Find ROT, duplicates, and locate sensitive data and suspected matter content
  • Prioritize cleanup by risk, age, and business value
  • Reduce storage and backup costs while shrinking the attack surface
  • Prepare files for migration, defensible deletion, and compliance evidence

Maintain compliance

Maintain-compliance

Respond confidently to OCGs and client audits

 

  • Prove data minimization practices with clear metrics and reports
  • Show exactly what sensitive content exists and where it's stored
  • Demonstrate consistent matter lifecycle and disposition policies
  • Deliver audit responses faster with matter-specific evidence

Prepare for AI

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Curate your firm's data for AI and knowledge initiatives

 

  • Build curated, trustworthy source data for AI
  • Exclude confidential, sensitive, or low-value content from AI workloads
  • Prevent duplicate content in AI libraries

Where law firms get the most value from ActiveNav Cloud

From cleanup to compliance to AI readiness, ActiveNav Cloud powers the initiatives that matter most to your firm's future.
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ROT Cleanup and Deduplication

Identify stale, duplicate, and low-value content across DMS and file shares and prioritize cleanup without disrupting active matters.
Learn more →
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AI and Knowledge Projects

Create safe, curated datasets to power accurate, trustworthy AI with confidence in what you're feeding your LLMs.
Learn more →
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Client Audits and OCG Compliance

Respond faster and more defensibly to client security questionnaires and audits with clear metrics and reports.
Learn more →
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Client Matter Identification

Locate suspected unstructured client matter content wherever it’s hiding, quickly, easily, and at scale.
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Attorney Offboarding

Streamline attorney mobility by discovering and classifying unstructured content stored outside the DMS.

A single view of your entire unstructured data estate

Insights Dashboard

Experience an interactive analytics layer allowing users to segment data by age, location, sensitivity, duplication, and business value; define review sets and workflows; and automatically generate documentation of decisions and outcomes.

See the whole picture:  Get a consolidated view of your unstructured data across all repositories

Query millions of documents in seconds: Use a simple interface to quickly report, visualize, and interact with terabytes of data stored in the most common enterprise repositories

Design prioritized review workflows: Use the Insights Builder to define review sets and move through them in manageable stages

Make defensible decisions: Generate robust documentation that lets you clearly and repeatably explain and support decisions

 

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Legal-specific innovation

Matter Identification

The only legal-specific data discovery engine that automatically associates content with client and matter identifiers. Quickly and easily locate, classify, and govern matter data across all systems.

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Defensible Review Workflows

Audit and remediate with confidence. Track every decision, surface policy violations by user or practice group, and generate auditable records—proof for any client or regulator.

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How it works in your environment

ActiveNav Cloud integrates seamlessly with your existing infrastructure, turning data chaos into defensible intelligence in four clear steps.

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Connect to your repositories

Securely connect to DMS, file shares, collaboration platforms, email, and other unstructured data sources without disrupting daily operations.

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Discover and classify

Scan millions of documents and organize what you have by client, matter, sensitivity, age, and repository with automated classification.

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Prioritize and plan

Use dashboards and filters to prioritize high-risk or low-value areas and define review sets for projects like cleanup, audits, or AI pilots.

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Decide and take action

Prepare for cleanup, remediation, and policy enforcement with defensible documentation of actions taken for audit trails and compliance.

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Built for the people responsible for your firm's data

ActiveNav Cloud serves every stakeholder who touches your unstructured data estate from infrastructure to innovation to risk management.
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CIO / CTO

Enable strategic initiatives and control infrastructure and storage costs.

CISO / Security

Shrink your breach attack surface, satisfy clients and regulatory requests, and reduce your cyber insurance premiums.
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IG / Records / Compliance

Operationalize retention and disposition by matter and repository.
Matter Mobility & Governance

Knowledge Management

Curate trusted content for portals, search, and AI initiatives.

General Counsel

Gain clear visibility into data risks and defensible governance for boards and clients.

Lawyers

Find relevant information tied to recent matters. Quickly cut through the clutter and access only what you need.

Trusted by legal teams worldwide

25+

Petabytes of data discovered

Delivering visibility and control across even the largest unstructured data sets.
 
 

30,000+

Hours of service implementation

Recognized by customers for exceptional results and support

300+

Organizations

Successfully helping top law firms, corporate legal teams, and other organizations achieve Zero Dark Data

ActiveNav Cloud's visualization is night and day compared to other tools I've worked with.

Will R., Senior IT and Security Leader, Tier 1 Mass Tort Defense Firm
I’m confident today that by using and partnering with ActiveNav, the work over the last few years has positioned us well for taking the next step of deploying an ECM system and actually having that technology work as intended because of the foundation built and the prep work ActiveNav allowed us to do,
Steve Gonzales

In times of transition, it is crucial that agency heads work with their Senior Agency Official for Records Management and Agency Records Officers to ensure that the importance of records management during transition is communicated within the agency and that all agency officials and employees are properly briefed on their records management responsibilities.

David Ferriero

The services and support teams have been incredibly helpful and responsive with any questions we have. Our legal team has also found the software particularly useful with various e-Discovery functions. We are extremely pleased overall.

Robert McKee

Investing in data protection technologies is a key part of our transformation. Active Navigation has been a good partner for us during our transformation.

Nick Oldham

For one site, in terms of labor savings, it would have taken a human over 9 years to accomplish what we did in a few months. For me, it’s not even about the cost savings, it’s that an actual physical human being couldn’t do this.

Erin DeLorme

More resources for law firms

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Case Study: Robinson+Cole LLP

Learn how an Am Law 200 firm used ActiveNav Cloud to cleanse legacy file shares and implement matter governance, improving compliance and reducing storage by terabytes. 

Zero-Dark-Data--A-Practical-Guide-to-Data-Discovery-E-Book

eBook: Zero Dark Data – A Practical Guide to Data Discovery

 Explore strategies to identify and eliminate dark data lurking in your organization, and see how ActiveNav’s approach leads to stronger compliance and AI-ready data. 

Conducting-a-File-Share-Cleanup-to-End-All-Cleanups-Feature-image

Blog: Conducting a File Share Cleanup to End All Cleanups

 Discover quick wins and best practices for launching a successful content cleanup initiative at your firm – from handling ROT to engaging stakeholders. 

Ready to take control of your data?

Join leading law firms and corporate legal teams who trust ActiveNav Cloud to manage their unstructured data with confidence. Request a personalized demo and see how you can transform your data governance program.