Methodology

Methodology Overview

Active Navigation's suite of applications is built to support our unique methodology. It empowers you and your organisation to take control of your electronic information and addresses the fundamentals of good information management:

Understanding your information - our discovery engine unlocks large stores of unstructured information, identifies facts about existing content and the context in which it was written.
Removing the Redundant Obsolete or Trivial - our ability to identify both duplicate and near-duplicate content (such as different versions of the same document) ensures that your resources are not wasted in storing and managing unnecessary information.
Proactively organising according to business requirements - applying a powerful classification design that is driven by content themes and bulk metadata extraction makes the difference in legal compliance, records management and information retrieval.

These fundamentals apply in all situations and enhance the effectiveness of any existing information solution, such as search or records management systems.

5 Steps

Projects often fail because organisations seek purely automated solutions to information problems. These solutions leave the fundamental role of people in making and sustaining change out of the process. Active Navigation's methodology is therefore driven by a five stage process that combines technology and people to empower your users to make informed decisions about their information. Read on to learn more...

Discover

Discover_image The Active Navigation Discovery Engine makes sense of chaotic stores of unstructured information by examining the content of documents rather than relying on existing tags or labels. Using a range of analysis techniques, including proprietary linguistic analysis, the discovery process provides insight into the true nature of large information stores.

The reports we create during the discovery process frequently provide powerful evidence to persuade business users and information owners to take control of their unmanaged information stores. When the organisation is ready for action, specific areas can be pinpointed and existing issues can be resolved.

Cleanse

Cleanse_image Addressing problems ranging from inappropriate files to copies of entire folder structures and wholesale duplication, Active Navigation's structured workflows guide information owners through the cleansing of their information. Once cleansing is complete, the process can be taken still further to tackle issues such as the proliferation of re-versioned documents, which clutter file shares and make finding latest versions so difficult.

Our customers experience faster systems as a result of cleansing. This greater efficiency combined with the involvement in the process encourages people to keep their information under control and to support information management processes and initiatives across the organisation.

Organise

Organise_image The insight gained from successful discovery and cleansing processes provides the foundations for bringing order to your information using classification structures such as taxonomies or file plans as well as coherent and consistent metadata tagging schemes. Our classification design tools enable effective structures to be designed, reviewed, tested and deployed with minimum fuss. To complement that work our Discovery Engine will examine each file and provide consistent and relevant metadata tags which may be imported to systems such as Microsoft SharePoint.

Migrate

migrate_image Active Navigation's migration tool helps organisations develop a new information hierarchy based on the results of the discovery, cleansing and organisation steps in our methodology. Before any information is moved, our team works closely with you to design a new folder structure that is suitable to meet your business needs. This way, when the migration is complete, your team can easily find the what they need and will continue to take ownership of managing their information.

Exploit

Exploit_image This is the last step in the process - when you reach this phase you will have taken control of and organised your untidy information, leaving it organised in a way that works for your team and helps your business run more effectively.

It is now up to you to harness your information assets and continue to promote the importance of maintaining efficient information management operations throughout your organisation.

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